Symposia, Plenary or Short Courses Submissions

Submissions for Symposia, Plenary and Short Courses for Sleep DownUnder 2025 are now open. The deadline for submissions is 8:00am AEDT on Monday 3 March 2025. 

OVERVIEW

·    Please read the HOW TO SUBMIT YOUR PROPOSAL instructions before starting your submission.

·    There are different template forms for short course and plenary/symposium proposals.

·    Please make sure all speakers except international speakers have confirmed their participation ahead of submitting your proposal.

·    All proposed courses will be reviewed for quality of the content. The proposed speakers and chairs will also be assessed for representational balance with preference given to those that address diversity in the representational balance.

·    The outcome of proposal submissions will be advised in April 2025.

·    Minor changes to accepted submissions will be considered following consultation with the Organising Committee until 1 May 2025. No changes will be permitted after this date.

 

SHORT COURSE SUBMISSIONS
There are two short course spots available.

·    Short Courses will be held on Wednesday 8 October and are 6 hours duration, excluding breaks.

·    It is recommended that Short Courses be developed as interactive workshops to maximise learning.

·    Please complete the submission form, including the conflict of interest form, in full. INCOMPLETE SUBMISSIONS WILL NOT BE CONSIDERED

·    The Meeting or Education Committee reserves the right to contact the course facilitator to discuss content and/or presenters to ensure outcomes meet ASA requirements.

·    Please note: Short Courses must be deemed to be, at minimum, cost neutral to the ASA to be considered. On average, break even occurs at 40 registrants. Please consider whether your course has the potential to attract 40 or more registrants before submitting.

 

PLENARY AND SYMPOSIA SUBMISSIONS

Plenary session proposals should focus on topics that appeal broadly across ASA member groups. Symposium sessions may have a more specialised focus. Proposers should consider whether either of the international speakers could make a contribution to their topics and include this in their session proposal, however availability will need to be checked by the committee prior to their invitation.

 

A dedicated clinical stream will again be included on the program in 2025, designed to feature advanced clinical symposium sessions suitable for senior clinicians from multiple disciplines and advanced trainees. Proposers are invited to suggest their symposium for inclusion in the clinical stream if they consider the topic relevant to that audience.

 

Two international speakers, Professor Yuval Nir and Dr Sanjay Patel, have accepted our invitation to present keynote addresses at Sleep DownUnder 2025. Proposers are welcome to include one of them on session proposals but please don’t contact them to invite them to speak until your proposal is accepted.

 

·    Session proposals must be completed via the online proposal form

·    There’s an option to submit a Year in Review session as a symposium session proposal. Please indicate this on the proposal form and when selecting the session type.

·    Plenary and symposium sessions are 1½ hours duration (maximum 4 speakers).

·    If nominating your submission for a plenary session, please ensure it is relevant to the entire ASA and ANZSSA membership. Submissions relevant to specific special interest groups will automatically be considered for a symposium.

·    Please complete the submission form, including the conflict of interest form, in full. INCOMPLETE SUBMISSIONS WILL NOT BE CONSIDERED.

·    The Organising Committee reserves the right to suggest combining two or more submissions if they are deemed too similar for separate sessions.

 

INVITING NON-MEMBER SPEAKERS

You may like to consider inviting speakers from Australia or New Zealand who are not members of ASA or ANZSSA to present during your plenary or symposium session. There may be a small pool of funding available to cover up to A$1000 in accommodation and travel expenses each for these speakers and you can request this funding on your proposal form. Approved speakers will also receive complimentary registration for the day of their presentation. The Conference Committee will consider all the applications and let session proposers know whether their funding request is approved.

 

Please note – travel and accommodation funding is not available for ASA/ANZSSA members.